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Search for specific Job Code values and descriptions used in UCPath.

If you are connecting remotely, you must connect to the UCSF VPN before accessing this resource.  Review frequently asked questions for more information about the UCSF VPN.

This web page provides definitions for key terms and acronyms you may need for UCPath.

The UCPath Center has established a schedule for when salary cost transfer (SCT) processing will occur in UCPath. Salary cost transfers in an approved status by the date and time indicated on the calendar will be picked up in the scheduled SCT batch process and posted according to the schedule. The UCPath Center may run additional ad-hoc salary cost transfer batches when the payroll processing schedule allows.

The schedule has been added to UCSF's Payroll Processing Calendar. Click the link below to view the current schedule.

On January 21, 2021, UCSF’s subject matter experts hosted a webinar to demonstrate an enhancement to the salary cost transfer process when using the Direct Retro Salary Cap / MCOP Funding Worksheet.

As a result of the enhancement, additional earnings codes that are identified in UCPath as eligible for capped funding sources and are effort bearing (i.e. contribute to the employee’s monthly salary effort for the specific pay check’s pay period end date) are now editable within the Direct Retro MCOP Worksheet. This includes salary expense earnings codes such as VAC, SKL, etc. This enhancement allows Salary Cost Transfer Initiators to transfer funding for related earnings codes across a complete set of earnings distribution rows within the Direct Retro MCOP Worksheet.

The webinar also provided an update on current known issues related to Salary Cost Transfers.

Presentation materials and a recording of the webinar are available to view any time (MyAccess login required).

• watch recording
• download presentation

All late cost transfers are an exception to established policy. Effort should be taken to minimize the need for late cost transfers by reviewing financial activity in a timely manner and transferring expenses to the appropriate funding source within 120 days as necessary. To ensure timely processing of your late cost transfer request, consult the Controller's Office website for the steps required for Payroll expenditure transfers.

See, try, or print the steps needed to update your out-of-state tax withholding in UCPath online.

This UC systemwide job aid explains how to read a statement that includes refunds issued by the UCPath Center for over withholding of Federal tax.

See, try, or print the steps needed to submit an inquiry (create a case) to the UCPath Center in UCPath online.

See, try, or print the steps needed to reopen a closed inquiry in UCPath online. Inquiries can only be reopened once and only within five days of closure.

This UCnet web page explains which online benefit system (UCPath, UCRAYS, AYSO, Fidelity) you should use to access your benefits information.

The Payroll Processing Calendar on the Controller's Office website includes deadlines to complete funding entry in order to be processed in time for each pay cycle.

To accomplish the proper recording of leave for monthly paid employees, the UCPath Prior Period Leave Redistribution program “looks back” to retrieve the funding in effect at the time the leave was taken. The program then charges the corresponding chartstring(s) for the leave and credits the “reg-like” pay chartstring(s).

Funding entry must be completed before Payroll Confirm. Use the information in this job aid to help you perform Funding Entry in UCPath.

This quick reference guide contains common UCPath Funding Entry terms and definitions.

Use the scenarios provided in this job aid to determine funding requirements for Postdoctoral Scholars.

This webinar reviews the steps required to enter and update funding using the Salary Cap MCOP Funding Worksheet. The session provides a refresher on data entry procedures and highlights some of the tips and tricks covered during the June Funding Entry webinar series. 

This activity is located in the UC Learning Center. After clicking Go, log in using your MyAccess credentials if required, and then click the Start button in the upper right-hand corner of your screen. The Learning Center will remember your place, so if you need to close the video you can restart where you left off by returning to the activity and clicking Start again.

See, try, or print the steps needed to view information about your direct reports in UCPath online.

See, try, or print the steps needed to view compensation history for your direct reports in UCPath online.

See, try, or print the steps needed to establish security on your first login to UCPath online.

See, try, or print the steps needed to update your legal name in UCPath online.

See, try, or print the steps needed to update your Social Security number in UCPath online. 

See, try, or print the steps needed to change direct deposit in UCPath online.

See, try, or print the steps needed to view your online paystubs (pay statements) in UCPath online.

This job aid explains how to read your monthly UCPath earnings statement.

This quick reference guide describes the differences in paycheck calculations between UCPath and PPS. UCPath uses industry-standard, automated calculations for payroll deductions and withholdings. There may be minor differences in calculations of taxes, voluntary deductions, flexible spending accounts and dependent care deductions.

Additional Payroll forms and how-to guides are available on the Controller's Office website.

HBS job aids and quick reference guides have been updated to reflect changes resulting from UCPath implementation.

Campus and UCSF Health managers use the Roster feature in HR Umbrella to submit requests for to update supervisor relationships. Updates in HR Umbrella are synchronized with UCPath.

This guide highlights key business process implications as end dates are reached for jobs and funding in UCPath. Two reporting tools, the HR Monthly Reports and MyReports, are available to review and monitor HR activity, including managing end dates.

UCSF employees are automatically included in the data update sent to UC's employment verification service provider. See, try, or print the steps needed to opt out of verification of employment. If you opt out, you must refer all verifiers (banks, employers, or leasing agents) to UCPath to manually complete employment and income verifications.