Information for Residents and Clinical Fellows

UCPath: Your Gateway to Benefits and Pay

UCPath gives us greater operational freedom to focus on our key mission - advancing health worldwide.

The UCPath online portal provides you with expanded self-service functionality   from your desktop, laptop, mobile, or tablet. Use UCPath online for most functions previously provided by At Your Service Online (AYSO).

Employee self-service access is granted automatically when an individual is hired into a UCPath position.

Training is not required before employees can login and use the self-service functions in UCPath online. When you need to view information or take an action in UCPath online, refer to the applicable resource below for guidance. If you don't find what you need or you need further assistance, select from the contacts on the Get Help page.  

Key differences for residents and clinical fellows:

  • You will continue to use the current procedure (MedHub or paper timesheets) to report time and leave usage. 
  • UCPath does not have the capability to correctly report leave accrual and balances for employees who receive their full accrual upon appointment. Leave balances shown in UCPath online will be incorrect. Refer to MedHub or your department administrator for your correct leave balance.
  • Due to the special nature of the plans, benefits plan information for residents and clinical fellows will not be displayed in UCPath online.

Get Help

UCPath support contacts

How to log into UCPath

Duo multi-factor authentication  

Frequently Asked Questions

Resources

General

  • Clearing Your Web Browser's Cache
  • Enable UCPath Popups

    Job Aid: Enable UCPath Popups (external link)

    This UC systemwide job aid explains how to add the UCPath website as an exception to your web browser's pop-up blocker so you can access UCPath online.

     

  • UCPath Earnings (ERN) Code Lookup Tool

Pay and Paychecks

  • Update Direct Deposit

    Job Aid: Update Direct Deposit (external link)

    See this job aid for the steps needed to establish, add, or update direct deposit in UCPath online.

  • Your UC Paycheck

    Job Aid: Your UC Paycheck (external link)

    See this job aid for the steps needed to view your online pay stubs (pay statements) in UCPath online.

  • Understanding Your Paycheck: Biweekly Earnings Statement
  • Understanding Your Paycheck: Monthly Earnings Statement

Taxes

  • Completing the Foreign Source Income Statement

    Job Aid: Completing the Foreign Source Income Statement (external link)

    See this job aid for the steps required to complete the Foreign Source Income Statement form in UCPath, which is required for all employees working outside the United States, regardless of U.S. Citizenship status.

  • Update My Federal Withholding (W-4)

    Job Aid: Update My Federal Withholding (W-4) (external link)

    See this job aid for the steps needed to complete or update your Federal withholding (form W-4) in UCPath online.

  • Update CA State Tax Witholding W-4 (DE-4)
  • Out of State Tax Withholding

    Job Aid: Out-of-State Tax Withholding (external link)

    See this job aid for instructions on how to complete or update Out-of-State Income Tax Withholding in UCPath.

     

  • Understanding a Refund of Federal Tax Over Withholding
  • View Online W-2

    Job Aid: View My Online W-2 (external link)

    See this job aid for the steps needed to review your online W-2 form in UCPath online.

Personal Information

  • Update Self-Identification Details

    Job Aid: Update Self-Identification Details (external link)

    See this job aid for the steps required to update your voluntary self-identification details in UCPath online.

  • Complete Guided Onboarding for Self-Identification Information
  • Security Questions Setup

    Job Aid: Security Questions Setup (external link)

    See this job aid for the steps needed to establish security questions on your first login to UCPath online.

  • Update Emergency Contacts

    Job Aid: Update Emergency Contacts (external link)

    See this job aid for the steps needed to add or update your emergency contacts in UCPath online.

  • Update My Name

    Job Aid: Update My Name (external link)

    As part of the University of California's Gender Recognition and Lived Name (GRLN) policy, use this job aid for the steps needed to update the name you want to use in UCPath.

  • Update Social Security Number (SSN)
  • Update Date of Birth

    Job Aid: Update Date of Birth (external link)

    See this job aid for the steps needed to update your date of birth in UCPath online.

  • Update Addresses

    Job Aid: Update Addresses (external link)

    See this job aid for the steps needed to update your home and/or mailing address in UCPath online.

  • Update Contact Details

    Job Aid: Update Contact Details (external link)

    See this job aid for the steps needed to update your personal phone number and email within the UCPath system.

  • Update Ethnic Groups

    Job Aid: Update Ethnic Groups (external link)

    See this job aid for the steps needed to voluntarily enter race and ethnic group information in UCPath online.

  • Update Employee Disclosures

    Job Aid: Update Employee Disclosures (external link)

    See this job aid for the steps needed to update your disclosure preferences in UCPath online.

  • Update Disability

    Job Aid: Update Disability (external link)

    See this job aid for the steps needed to voluntarily enter disability information in UCPath online.

  • Update Veteran Status

    Job Aid: Update Veteran Status (external link)

    See this job aid for the steps needed to voluntarily enter veteran status information in UCPath online.

  • Enter Voluntary Self-Identification of Gender Identity and Sexual Orientation
  • Patent/IP Acknowledgement
  • Update My Current Profile

    Job Aid: Update My Current Profile (external link)

    This job aid explains how to update your current profile in UCPath online for the following:

    • Oath Signature Date
    • Patent Acknowledgment Date
    • Employment Verification Opt in/out
    • Qualifications
    • Education

    Profile information may not be available or in sync with local resources, and may not update in UCPath online."

Benefits

  • Enroll an Overaged Disabled Child (ODC)
  • Benefits for Residents and Clinical Fellows

    UC Resident Benefits website (external link)

    Due to the special nature of the plans, benefits plan information for residents and clinical fellows will not be displayed in UCPath online. Refer to Human Resources for more information. 

Timekeeping & Leave

  • Timekeeping and Leave for Residents and Clinical Fellows

    MedHub (external link)

    Continue using the current procedure (MedHub or paper timesheets) to report time and leave usage. Although UCPath will calculate your leave accrual, UCPath does not have the capability to correctly report leave accrual and balances for employees who receive their full accrual upon appointment. Leave balances shown in UCPath online will be incorrect. Refer to MedHub or your department administrator for your correct leave balance.

Verification of Employment

  • Verification of Employment

    Job Aid: Verification of Employment (external link)

    See this job aid for the steps needed to generate your employment summary including dates of employment and earnings. Note that job begin dates reflect the date of data conversion (implementation), and will not be comprehensive except for employees hired after implementation of UCPath.

UCPath Center

  • Submit an Inquiry to UCPath

    Software Simulation: Submit an Inquiry to UCPath (external link)

    See, try, or print the steps needed to submit an inquiry (create a case) to the UCPath Center in UCPath online.

  • Update My Inquiries

    Software Simulation: Update My Inquiries (external link)

    See, try, or print the steps needed to review the status of an existing inquiry (case) submitted to the UCPath Center in UCPath online.

  • Submit Records and Data Request

Other Systems

  • Which Online Benefit System to Use

    UCnet: Your benefits accounts (external link)

    This UCnet web page explains which online benefit system (UCPath, UCRAYS, AYSO, Fidelity) you should use to access your benefits information.