UCPath introduces new terminology. Consult the glossary below for terminology changes, common acronyms and new terms that will be used to describe human resources and payroll elements. Refer to the crosswalk of select terms for changes in key terminology between current systems and UCPath.
Term/Acronym |
Definition/Description | May Also Be Called | Example |
|---|---|---|---|
| 1994 CCL |
401(a) grandfathered fiscal year Covered Compensation Limit for employees entering UCRP prior to July 1, 1994. |
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| 2016 CCL - coordinated |
Covered compensation limit based on California PEPRA cap for employees subject to OASDI entering UCRP on or after July 1, 2016. |
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| 2016 CCL - non- coordinated |
Covered compensation limit based on California PEPRA cap for employees not subject to OASDI entering UCRP on or after July 1, 2016. |
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| Absence Management |
A module in UCPath that UC leave administrators will use to plan and manage absence events (including extended leaves) and calculate vacation, sick time and paid time off (PTO). Absence Management is UC's single system of record for all paid time off. |
AM, Leave Administration, no PPS equivalent |
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| ACA |
Affordable Care Act |
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| Academic Programmatic Unit Salary Scale |
See Salary Admin Plan. |
APU, Salary Admin Plan |
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| AP |
Academic Personnel |
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| Appointment Percentage |
PPS term; see FTE. |
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| Appointment Type |
PPS term; see Employee Class. |
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| Approval Workflow Engine |
Tool used to automate routing of workforce administration, commitment accounting, and related transactions for approval(s) prior to being committed to UCPath. Systematically routes transactions in UCPath to designated roles (e.g., funding approver role) for review and approval at UCSF. |
AWE, no PPS equivalent |
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| Approver |
UCPath role for Approval Workflow assigned to the individual responsible for reviewing and approving/denying transactions locally. |
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| APU |
Academic Programmatic Unit Salary Scale; see Salary Admin Plan. |
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| AWE |
Approval Workflow Engine |
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| AYSO |
At Your Service Online |
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| Benefit diversion |
PPS term; see Redirect. |
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| BN |
Benefits |
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| Business Unit |
In UCPath, each UC campus and medical center is identified by a Business Unit which is used to segregate information for configuration, reporting and system security access. During Funding Entry, chartstrings used to create funding distributions use the full range of UCSF Business Units established in PeopleSoft financials. |
GL Business Unit, UCSF GL BU |
SFCMP=UCSF Campus SFMED=UCSF Med Center See the Inquiry Reports on the Controller's Office website for a full list of UCSF Business Units. |
| Cap Gap |
The difference between the capped salary rate and the full total negotiated salary (distributed salary) rate that an employee receives. The Cap Gap typically must be charged to a non-federal and/or discretionary funding source. |
OTC |
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| Case |
An online ticket/request opened in UCPath when UC employees and managers request help. Used to track service requests from the staff at the UCPath Center. |
Ticket/Request, ask UCPath Center |
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| CBR |
Composite Benefit Rate |
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| CCL |
Covered Compensation Limit |
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| CEMLI |
Conversions, Extensions, Modifications, Localizations and Interfaces |
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| Collective Bargaining Unit |
PPS term; see Union Code. |
Union Code |
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| Combination Codes |
UCPath field that is essentially a shortcut for the underlying chartfield elements that make up a chartstring. A combination code represents a chartstring or FAU. UCPath combination code is NOT the same as the UCSF speedtype. |
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| Commitment Accounting |
Module in UCPath used to manage funding distributions for payroll expense and to tie Funding Sources to Positions regardless of whether an incumbent exists. |
CA, Appointment Distributions |
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| Company |
All UC entities are identified as a single Company and consolidated under one federal tax ID to enable systemwide consolidation of employee information for reporting. |
UCS=University of California Systemwide |
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| Composite Benefit Rate |
Instead of charging departments and funds based on the actual individual benefits costs of each employee, UCSF will begin charging a fixed percentage of an employee's salary. Percentages will be determined by employee groups (i.e. faculty versus staff versus postdoctoral scholars). These percentages by employee group are commonly referred to as Composite Benefit Rates (CBRs). |
CBR |
See Budget and Resource Management's Composite Benefit Rates website. |
| Contingent Worker |
In UCPath, a 'Contingent Worker' is defined as a worker with an affiliation to the University that does not meet the IRS employment definition of an 'Employee,' is assigned to a campus department and manager, is paid for time worked via accounts payable for compensation not reportable on a W-2, and is not eligible for UC benefits or entitlements. The worker may concurrently hold an employee relationship. |
CWR |
Examples include: Volunteer, Contractor, Staff Intern, Temp Agency Staff, Unpaid Student Facilitator, Visiting Postdoctoral. |
| CPS |
Corporate Personnel System |
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| CRM |
Customer Relationship Management |
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| Cutover |
The project phase during which a location transitions from the legacy/source system (i.e. PPS) to UCPath and future state business processes. Cutover includes employee data conversion, manual entries, final PPS payroll processing, initial transaction entry, initial UCPath payroll processing and user security/access provisioning. |
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| CWR |
Contingent Worker |
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| Data Distribution Operational Data Store |
The UCPath Central Operational Data Store that contains data across all locations including UCSF. |
DDODS |
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| Deduction Codes |
Deduction Codes include pre and/or post tax reductions from gross pay (i.e., medical premium, parking, United Way), as well as employer contributions to benefits and are used by the UCPath Payroll process to calculate net pay |
Gross to Net Codes (GTN) |
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| Defined Benefit |
Traditional pension similar to Tier 2013. |
DB |
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| Defined Contribution |
Defined Contribution/Choice plan available as an alternative to the Defined Benefit plan and its supplement. |
DC |
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| Department |
The department associated with a Position in UCPath. |
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| Department Budget Table |
UCPath records that store funding sources for distribution of earnings, employer-share deductions, and employer-share fringe expense. The tables are populated at conversion, and subsequently through departmental Funding Entry and part of Commitment Accounting. Stored by Fiscal year and Department. |
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| Direct Retro |
See Salary Cost Transfer. |
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| DOS Code |
PPS term; see Earnings Code. |
Description of Service Code |
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| Earnings Code |
The UCPath system utilizes Earnings Codes to categorize payroll expenditures. |
Earn Code, DOS Codes (in PPS), ERNCD, ERN CD |
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| EEO |
Equal Employment Opportunity |
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| EIAS |
Endowment and Investment Accounting System |
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| Employee |
In UCPath, an 'Employee' is defined as an individual hired into a specific job requiring pay reportable on a W-2; has terms of employment that are specified by an offer letter, employment contract or verbally (including WOS appointments); and is subject to FLSA regulations. |
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| Employee Class |
An employee categorization field in UCPath used to identify the appointment type. |
Appointment Type |
Examples include: Academic faculty, Academic Health Science Trainee, Academic Non-Faculty, Academic Student, CWR Academic, CWR Staff, Career, Contract, Floater, Limited, Partial Year Career. Per Diem, Rehired Retiree, Rehired Retiree – Academic Recall, Student. |
| Employee ID |
See UCPath Employee ID. |
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| EOY |
End of Year |
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| ERIT |
Employee-initiated Reduction In Time |
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| FAU |
Full Accounting Unit. UCOP terminology for the UCSF concept of chartstring(s) used to describe the combination of chartfield values required for every UCPath FIN transaction. |
Chartstring |
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| Fed MED/EE |
Employee paid Federal Medicare tax |
Medicare (in PPS) |
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| Fed OASDI/EE |
Employee paid Federal Social Security tax |
OASDI (in PPS) |
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| FLSA |
Fair Labor Standards Act |
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| FMLA |
Family Medical Leave Act |
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| FTE (Full-Time Equivalent) |
Full-Time equivalency is the percentage of full-time that a worker should normally work in a job. UCPath calculates FTE based on the scheduled standard hours entered for the employee divided by full-time standard hours. |
Appointment Percentage (PPS) |
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| Funding Entry |
The process of entering chartstring(s) into the custom Funding Entry (Department Budget Table) pages to indicate distribution of costs for earnings and benefit/fringe expenses. |
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| Funding Source |
Funding Sources within UCPath are reflected as chartstring combinations that are used to create journal entries when interfaced to the general ledger within the financials system. |
FAU (in PPS) |
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| GAEL |
General, Automobile and Employee Liability |
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| GL Business Unit |
See Business Unit. |
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| GTN |
Gross to Net code; see Deduction Codes. |
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| HCM |
Human Capital Management |
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| Home Department |
PPS term; see Department. |
HR Department |
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| HR |
Human Resources |
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| HR Department |
The department associated with an employee's primary job record. Used in MyReports and other downstream systems to associate an employee with a primary department at UCSF. HR Department is not a field in UCPath. Similar to Home Department in PPS. |
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| IDM |
Identity Management |
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| Initiator |
UCPath role for Approval Workflow assigned to the individual who will initiate transactions in UCPath. |
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| IRS Covered Compensation Limit |
401(a) (17) non-grandfathered fiscal year Covered Compensation Limit for employees entering UCRP on or after July 1, 1994. |
IRS CCL |
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| Job |
The employee assignment an individual is hired to perform. The Job contains information unique to the employee such as step, compensation rate, and multiple components of pay (e.g. off-scale). The Job is tied to a particular Position and inherits certain attributes of the Position. |
Job Record |
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| Job Code |
Job codes are used to define job titles and related classifications, including job families, FLSA, compensation rate ranges and steps and EEO compliance categories. Job codes are different from positions. All employees will be assigned a job code; however, positions can be tracked without an incumbent. Positions track details for a specific job in a specific department location, union, and funding source regardless of whether an incumbent exists. |
Title Code (in PPS) |
For example, a job code may represent the administrative assistant title, and that job may have different administrative assistant positions – one in Human Resources and another in Finance. |
| Job Earnings Distribution |
The Job Earnings Distribution is the process that distributes earnings by earn codes on the job record by percentage or amount. |
JED |
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| Labor Ledger |
Series of UCPath tables that store payroll expense distribution data (Salary, Fringe, Liabilities) at two levels (FAU Summary and Employee/Job/Transaction/FAU Detail). The data is made available to locations via DDODS. Labor Ledger data is used to build financial journals for posting to the local Financial System, and for reporting and reconciliation purposes. |
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| Leave Administration |
See Absence Management. |
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| Life Event |
A change in the status of the employee, such as birth of a child, death of a spouse, marriage or divorce. |
no PPS equivalent |
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| Location (Funding Entry) |
Displayed on Funding Entry screens. Carries the original PPS location number used to identify the UC campuses. |
The Funding Entry Location for UCSF is 02 |
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| Location (Position) |
A field at the Position level that indicates where a Position is located. |
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| MCOP |
See Multiple Components of Pay |
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| Multiple Components of Pay |
Multiple Components of Pay apply to any employee whose total monthly salary includes X (annual salary), Y (negotiated additional compensation) and Z (additional/other compensation). |
MCOP |
See the MyReports Compensation Types quick reference for the list of DOS Codes and Descriptions that roll up into the X (Annual Salary), Y (Negotiated Additional Compensation), Z (Additional/Other Compensation), OCX (Over the Cap of X), and OCY (Over the Cap of Y) Compensation Types. |
| OASDI |
Old Age, Survivors and Disability Insurance |
Social Security Tax |
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| OE |
Open Enrollment |
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| Off-Cycle Pay |
Any payment that is not paid on the employee's regular "on-cycle" (monthly or biweekly) pay cycle. |
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| OTC |
Over the Cap; see Cap Gap. |
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| PATH |
Payroll, Academic Personnel, Timekeeping and Human Resources |
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| Pay Confirm |
The process to confirm and process payroll in UCPath. |
Pay compute (in PPS) |
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| Payroll Processing Calendar |
Identifies payroll processing deadlines and pay dates for a calendar year. |
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| PEPRA |
California Public Employees' Pension Reform Act of 2013 |
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| PIN |
Personnel Information |
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| Position |
A filled or vacant role in a department. Position attributes include Department, Job Code, Salary Admin Plan, Grade, FLSA, FTE, and Reports To. Each position is assigned a unique Position Number. |
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| Position Management |
Position Management is a module in UCPath that defines and standardizes information for approved positions with or without an incumbent. |
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| PPS |
The 40+-year-old system that will be replaced by UCPath. Currently within UC, there are 11 versions of PPS, each with data definitions and policies/rules applied differently. |
Payroll/Personnel System |
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| PY |
Payroll |
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| Reports To |
Each position in UCPath will report to another position. The Reports To field will hold the position number of the supervisor/department chair to whom the position reports. The incumbent of the Reports To position will be able to view information for their direct reports. |
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| Salary Admin Plan |
A Salary Administration Plan is composed of faculty with similar clinical, teaching and research responsibilities. The characteristics of the group (type of activities, potential for income, etc.) are used to determine the salary scale upon which the group's members' additional base (X-prime) will be calculated. All members of a salary administration plan share the same salary scale. |
Academic Programmatic Unit Salary Scale or APU |
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| Salary Cost Transfer |
A reversal of payroll expenses (salary and benefits) charged to an original chartstring and a re-posting to a new chartstring. |
SCT, Direct Retro |
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| Single sign-on |
UCPath will leverage the UCSF MyAccess sign-on process for authenticating access to UCPath. Duo pulse will be required for access to UCPath when connecting from outside the UCSF network. |
SSO |
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| Supplement |
A defined contribution plan available to selected employees participating in the Defined Benefit plan who are subject to a new, lower covered compensation limit (the 2016 CCLs) associated with the defined benefit plan. |
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| TAM |
Talent Acquisition Management |
Recruiting (in menus) |
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| TCS |
Title Code System |
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| Ticket |
See Case. |
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| Tier N Application |
An application that currently consumes PPS data. |
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| Title Code |
PPS term; see Job Code. |
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| TRS |
Time Reporting System |
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| TWN |
The Work Number, the vendor that provides employee verification services for UC. |
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| UAAL |
Unfunded Actuarial Accrued Liability |
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| UCPath Center |
The UC systemwide shared services center in Riverside, CA. The Center will consolidate routine transaction processing and employee support for some tasks in the areas of payroll, benefits, absence management, compensation, and workforce management. |
UCPC |
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| UCPath Employee ID |
System-generated unique identifier for all employees across all UC locations. Employees will see their UCPath Employee ID on their paystubs and in UCPath online. UCSF employees, contingent workers, and affiliates will continue to maintain a UCSF Employee ID used for local system access. |
UCPath Empl ID (in MyReports), PeopleSoft EMPLID, EMPL ID, Person ID |
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| UCPath online |
Web portal for the University of California's UCPath system. |
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| UCRP |
University of California Retirement Plan |
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| UCRS |
University of California Retirement System |
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| UCSF GL BU |
See Business Unit. |
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| Union Code |
The Union Code identifies an employee's affiliation to a specific bargaining unit. |
Collective Bargaining Unit (in PPS) |
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| Verification of Employment |
Confirmation of employment at UC for personal purposes such as loan and lease applications. For third-party verifications, this service is provided by The Work Number (TWN) and can be requested via UCPath. Employees can also obtain a document of verification for themselves directly from the UCPath Center. |
VOE |
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| VLA |
Vacation Leave Accrued |
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| Workforce Administration |
Workforce Administration (WFA) is a module in UCPath to be used by human resources administrators at UC locations and at the UCPath Center to manage an employee's lifecycle. WFA allows users to track and manage job related data, including managing pay and compensation, benefit eligibility programs, position and employee data, payroll, and human resources status. |
WFA |
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| WOS |
Without Salary |