UCPath Glossary

Covered compensation limit based on California PEPRA cap for employees subject to OASDI entering UCRP on or after July 1, 2016.

A module in UCPath that UC leave administrators will use to plan and manage absence events (including extended leaves) and calculate vacation, sick time and paid time off (PTO). Absence Management is UC's single system of record for all paid time off.

See Salary Admin Plan.

Tool used to automate routing of workforce administration, commitment accounting, and related transactions for approval(s) prior to being committed to UCPath. Systematically routes transactions in UCPath to designated roles (e.g., funding approver role) for review and approval at UCSF.

Academic Programmatic Unit Salary Scale; see Salary Admin Plan.

Approval Workflow Engine

In UCPath, each UC campus and medical center is identified by a Business Unit which is used to segregate information for configuration, reporting and system security access. During Funding Entry, chartstrings used to create funding distributions use the full range of UCSF Business Units established in PeopleSoft financials.

An online ticket/request opened in UCPath when UC employees and managers request help. Used to track service requests from the staff at the UCPath Center.

Composite Benefit Rate

PPS term; see Union Code.

Module in UCPath used to manage funding distributions for payroll expense and to tie Funding Sources to Positions regardless of whether an incumbent exists.

All UC entities are identified as a single Company and consolidated under one federal tax ID to enable systemwide consolidation of employee information for reporting.

Instead of charging departments and funds based on the actual individual benefits costs of each employee, UCSF will begin charging a fixed percentage of an employee's salary. Percentages will be determined by employee groups (i.e. faculty versus staff versus postdoctoral scholars). These percentages by employee group are commonly referred to as Composite Benefit Rates (CBRs).

In UCPath, a 'Contingent Worker' is defined as a worker with an affiliation to the University that does not meet the IRS employment definition of an 'Employee,' is assigned to a campus department and manager, is paid for time worked via accounts payable for compensation not reportable on a W-2, and is not eligible for UC benefits or entitlements. The worker may concurrently hold an employee relationship. 

Contingent Worker

UCPath records that store funding sources for distribution of earnings, employer-share deductions, and employer-share fringe expense. The tables are populated at conversion, and subsequently through departmental Funding Entry and part of Commitment Accounting. Stored by Fiscal year and Department.

An employee categorization field in UCPath used to identify the appointment type.

Gross to Net code; see Deduction Codes.

The department associated with an employee's primary job record. Used in MyReports and other downstream systems to associate an employee with a primary department at UCSF. HR Department is not a field in UCPath. Similar to Home Department in PPS.

Job codes are used to define job titles and related classifications, including job families, FLSA, compensation rate ranges and steps and EEO compliance categories. Job codes are different from positions. All employees will be assigned a job code; however, positions can be tracked without an incumbent. Positions track details for a specific job in a specific department location, union, and funding source regardless of whether an incumbent exists.

Displayed on Funding Entry screens. Carries the original PPS location number used to identify the UC campuses.

A field at the Position level that indicates where a Position is located.

See Multiple Components of Pay

Multiple Components of Pay apply to any employee whose total monthly salary includes X (annual salary), Y (negotiated additional compensation) and Z (additional/other compensation).  

A Salary Administration Plan is composed of faculty with similar clinical, teaching and research responsibilities. The characteristics of the group (type of activities, potential for income, etc.) are used to determine the salary scale upon which the group's members' additional base (X-prime) will be calculated. All members of a salary administration plan share the same salary scale.

System-generated unique identifier for all employees across all UC locations. Employees will see their UCPath Employee ID on their paystubs and in UCPath online. UCSF employees, contingent workers, and affiliates will continue to maintain a UCSF Employee ID used for local system access.